ConComCon 15

Cubey, the C-Cubed Sea Cucumber; Design and concept by Paul M Carpentier; Art by Julie McGalliard
 Kendall RoomGuye Peak RoomPatio &
Hot Tub
6:00pm  2011: Learn the songs for the Worldcon Bid 
Ice Breaker
8:00am  2011: Current Hot button issues 
9:00am  2011: Are we doing all we can to bring a Worldcon to Seattle? 
10:00amHow To Handle Hotel Problems2011: Learn the songs for the Worldcon bid 
11:00amHow to plan your first convention2011: Publicity plan update and brainstorming 
1:00pm Hotel Contracts They Are A-Changin’ How hospitalities are changing 
2:00pm Open forum discussion  
3:00pm Outreach: VolunteersCommunications - the spoken word 
4:00pm The generation gap:How to take effective meeting notes: 
5:00pm Outreach: AttendeesCommunications: the written word 
Barbeque dinner
Horror Stories in the Hot Tub
9:00am How to identify "burnout" - is it necessary?2011: Hosting a party, working the tables, what do you need to know? 
10:00amInsurance - a necessary evil2011: Website, publications, press releases and web presence 
11:00amThe next convention2011: Plan of Action for the states and areas that will be present in Montreal to vote: 
SWOC Open Meeting, Election of Officers, Bids & Election for C-Cubed 16

  1. How To Handle Hotel Problems
    Norwescon had a major problem this year with their hotel and the parties. Come hear their Hotel Liaison speak about working with both sides and how the issue was resolved..
    Panelist: Jeanine Swanson, Pat Porter, Shawn Marier, Sally Woehrle, Jim Harrison (ANCEA member if possible)
  2. Outreach: Attendees
    Many attendees return year after year; but some do not. How do you reach out and attract a new audience while maintaining traditions your core audience loves?
    Panelists: Sakuracon folks if at all possible,Gene Armsrong
  3. Outreach: Volunteers
    No convention can ever have enough of them. How do you contact them both before and during a convention? Entice them to help out – and return to help again next year?
  4. How to plan your first convention
    How not to reinvent the wheel. Timelines, budgets, planning committees. What planning tools are out there and how do they work. And how does planning for a large convention differ than that for a small one.
    Panelists: Gene Armstrong
  5. The generation gap:
    Fandom has evolved since its origins. There are tools unavailable 30 years ago that are now key to convention planning. But is new technology always the answer? What can the “old guard” bring to the table? And what can the young mavericks bring to the table. And how can we get them to talk with one another. (Emphasis on internet, blogs, communication, and other technology.)
  6. Communications – the spoken word
    What do you really mean? And did the recipient take it the way you meant it? Tips and tools for speaking well in front of large groups.
  7. Communications – the written word
    Email flame wars. Program Book snafu’s. The importance of being able to write effectively to represent your convention well. (Possible topics include both public writing such as press releases as well as private like departmental emails.)
    Panelists: Katrina Marier, Sally Woehrle, Don Glover, someone from Sakuracon
  8. How to take effective meeting notes:
    Part of the duties of an incorporated entity is to have notes of all their business meetings. Often this is presented to the bank as proof of the incorporated entity’s existence. How do you take effective notes? What tools are available other than a megaphone?
    Panelist: EJ Fadgen, Katrina Marier, Sally Woehrle
  9. How to identify “burnout” – is it necessary?
    Why do some fen gaffiate and others remain fen for life? How to help your committee and your friends maintain their sanity.
    Panelist: Sally Whorle, Gene Armstrong
  10. Hotel Contracts They Are A-Changin’
    Parties, kids, food, decorating, signage – all of these innocuous topics have lost conventions their insurance. Why is this happening?
    Panelist: Jeanine Swanson, Susan Robinson
  11. Insurance – a necessary evil
    Where to get it, how much you need and why you need it.
  12. How hospitalities are changing.
    Insurance problems. Food handling laws and permits. Increasing food sensitivities and allergies. Rising food costs. How can you welcome your fen and not lose your sanity when dealing with these issues?
    Panelists: Bert Carlson, EJ Fadgen, Becky Citrak
  13. The next convention
    Your convention is over for this year, how do you avoid the “summer slump” and stay psyched to start planning the next one?
  14. Open forum discussion:
    The audience can ask a panel of con runners any questions they want to ask about convention running. This will be filmed by Jim Granger
    Panelists: Gene Armstrong, Bobbie Dufault
Seattle in 2011 Worldcon Bid programming
  1. Current Hot button issues, directions and updates
    A Continental Breakfast will be served for thoes involved with the bid/meeting - breakfast will also be available in hospitality
  2. Are we doing all we can to bring a Worldcon to Seattle?
    Breakfast continued
  3. Learn the songs for the Worldcon Bid
    The Bid has a songs and poems, come and learn them here
  4. Publicity plan update and brainstorming
    • Get out the Vote
    • Increase awareness of Worldcon
    • Build a base
  5. Hosting a party, working the tables, what do you need to know?
    Game planning food for the Worldcon and big parties.
  6. Website, publications, press releases and web presence
  7. Plan of Action for the states and areas that will be present in Montreal to vote:
    • NE Canada
    • Vermont
    • Maine
    • Massachusetts
    • Connecticut
    • Maryland
    • WA DC
    • New Hampshire
    • New York
    • Pennsylvania
    • New Jersey
    • Rhode Island
    • Ohio
    • Delaware
    • Virginia
    • West Virginia