ConComCon 17 Program Grid

*Please note that this is a draft schedule. Changes will be made. The final version will be available onsite.*

Friday
Time Room 1 Room 2
12:00 pm

Registration opens. Location TBA at con.

12:30 pm

Self directed activities

1:00 pm
1:30 pm
2:00 pm

Convention Awareness
Open Discussion
To expand awareness of what cons are out there, what they do, the differences between regionals & Westercons & Worldcons, general vs. specific interest etc.

2:30 pm
3:00 pm

Con Com Job Descriptions
Open Discussion
An introduction to the make-up of convention committees and the essential duties of various positions, regardless of titles.

3:30 pm
4:00 pm Convention Policies
Open Discussion
Policy is helpful in dealing with various situations, but how much is necessary? How strict should it be? Weapons, costumes, leashes, parties, serving alcohol, guests, bans, free memberships, etc.

4:30 pm
5:00 pm
5:30 pm
6:00 pm

Ice breaker social event

What are you doing here? You should be at the Ice Breaker!

6:30 pm
7:00 pm
7:30 pm
8:00 pm
8:30 pm
9:00 pm
9:30 pm
10:00 pm
10:30 pm
11:00 pm
11:30 pm
12:00 am

Whether you sleep or not is your business, but keep the noise down out of respect of others.

Saturday

Time Room 1 Room 2 Westercon
9:00 am

Proofreading 101
Kat Marier, Becky Citrak, Marah Searle-Kovacevik
Your words don't say what you think they say, and you cannot proofread your own documents.

9:30 am
10:00 am

Basics of Non-Profit Accounting [presentation]
Alex von Thorn
Accounting is easy! Transaction journal, double-entry records, "T-account" summaries, income statements, balance sheets, and generally accepted accounting principles. Won't take half an hour, with plenty of time to answer questions and work through examples. With handouts.

Team Building – Teamwork Culture
Bobbie DuFault
We will cover the Twelve steps for team building as well as developing the teamwork culture within our con running group. This will be participatory, we will do this workshop/discussion style and have fun while we learn.

10:30 am
11:00 am

Cultural Diversity in Fandom
Roger Wells
Understanding how cultural quirks affect fans and fandom

Dealers Crossing the Border
Jeff Currey
How to get dealers and merchandise across the border in both directions

11:30 am
12:00 pm

Artists Crossing the Border
Rose Wilson & Lynne Taylor Fahnestalk
How to get art and artists across the border in both directions

Planning for Westercon Pasadena vote
Bobbie DuFault
Planning for Westercon Pasadena vote – Parties, tables, banners, PR0, Website etc…

12:30 pm
1:00 pm Lunch Break: No panels
1:30 pm
2:00 pm

Registration Program Demo
Trapa

Art Show Walk-through
Rose Wilson & Lynne Taylor Fahnestalk
Pre-con art show tasks, loading in, running the art show at con, running an auction and handling sales, loading out, shipping art, paying artists (quickly).

Management styles – Douglas McGregor’s Theory X Y
Bobbie DuFault
A simple look at base management styles and how to work with them successfully.

2:30 pm
3:00 pm

Programming Program Demo
Jerry Gieseke

SWOC General Meeting #1
SWOC Board

3:30 pm
4:00 pm

Reg / Programming Demo
Ash

Art-Directed Programming
Rose Wilson & Lynne Taylor Fahnestalk
Including art panels in your programming grid & enticing artists to participate.

Theme Building – Aims, Goals and Vision after we win
Bobbie DuFault
We will work on how we will use the theme, what our goals and Aims will be for our Westercon should we win.

4:30 pm
5:00 pm

Database Demo
Fandemonium rep

Using Convention Resources Effectively, or, “You spent HOW MUCH on rocket ship drink umbrellas?”
Gene Armstrong & Danielle Stephens
How do you know how much money goes to each department? What if you don't have any money? Fair and reasonable distribution of convention funds.

5:30 pm
6:00 pm Dinner Break: No panels
6:30 pm
7:00 pm

I Bet You Think This Con Is About You, Don’t You?
Alex von Thorn, Danielle Stephens
Basic principles of convention organization and non-profit governance. How to make people less indispensible. Training, rotation, and fief-breaking. Proper delegation and monitoring. Making sure the rules apply to everyone fairly and equally. Clearly defining roles, responsibilities, and limits of authority, without tying the hands of department heads. When and how to give someone a time-out.

GOH discussions
Bobbie DuFault
NOTE THE INFORMATION IN THIS PANEL IS CONFIDENTIAL. We are opposed by Tonopah even if it is a write in “long shot” with a wonderful stuffed bear for a chair. This means that we will not announce our GOHs until we win. Additionally we don’t have to announce all GOHs even when we win we can add to them later if we want to.

7:30 pm
8:00 pm

The Perfect(?) Convention Chair
Danielle Stephens and TBA
What qualities do you think are important in choosing a con chair? What is, or is not, properly the job of the chair? What should someone do to make themselves ready to become chair? If you think the chair is making a wrong decision, how can you help them move in the right direction (assuming you can't fire them)?

8:30 pm
9:00 pm

Games Event

9:30 pm
10:00 pm
10:30 pm
11:00 pm
11:30 pm
12:00 am

Whether you sleep or not is your business, but keep the noise down for respect of others.

Sunday
Time Room 1 Room 2
9:00 am

We’re letting you sleep in. You’re welcome.

9:30 am
10:00 am

Handling Controversial Topics
Danielle Stephens and TBA
How do you deal with the issues that bring in angry emails? What to watch out for, how to cope, and how to prevent as many as possible.

10:30 am
11:00 am

Putting Together the Program Book
TBA
What you need (content). What you really need (paid advertising). What you want (art). What you don't want (typos and bad writing). How to plan a program book and pull it all together in time to get to (and back from) the printer. And don't forget bag stuffing!

* echo “Hello World!”
Alex von Thorn
Introduction to PHP and SQL for web developers. What you can do with $_POST and $_SESSION. RSS aggregation made easy. Customizing the web site for the user. Bring a laptop, share ideas, ask questions, and try stuff!

11:30 am
12:00 pm

Press Releases & Advertising for Con
William Sadorus, Don Glover, R'ykandar Korrati
Most press releases for conventions are crap. You need to attract members not turn them off. Also, are there differences when you advertise to fen in other countries.

Serving Alcohol in Hospitality and at Room Parties. How much is too much? Is it getting out of control?
Gene Armstrong & Danielle Stephens
Ethical and legal handling of alcohol at conventions, both in Hospitality and at private room parties. How to cut someone off so they still like you in the morning. US & Canadian laws differ.

12:30 pm
1:00 pm

Lunch Break: No panels

1:30 pm
2:00 pm

Newsletters
TBA
Time frame and hours, equipment, supplies, pre-convention planning, at-con troubleshooting, etc.

Attract More Flies with Honey: the Ever-Present Problem with Volunteer Acquisitions
Don Glover, Brian Pickett, Marah Searle-Kovacevic
We are in conflict: we recruit volunteers and then push them away. Yes, we need to be professional in producing our conventions, but we need to have fun too. How do we balance our needs?

2:30 pm
3:00 pm

Fandom Archivist
Gene Armstrong & (Michael Citrak)
With the loss in the last 10 years of people in fandom, should we think of having a central place to archive information?

3:30 pm
4:00 pm

SWOC General Meeting #2
SWOC Board
BoD elections & ConComCon 18 bid & vote

4:30 pm
5:00 pm

Go home already!